The event was held on December 20, 2019. 77 people participated.

Please find more infomation on the Japanese page. Some slides are available only on Japanese version page.
SPARC Japan NewsLetter, No.42 reports this event including the summary of the discussion as well.

Title

Speaker

13:00-13:05

Opening Greeting

Hideaki Takeda
(National Institute of Informatics)

13:05-13:10

Outline

Masao Takaku
(University of Tsukuba)

13:10-13:50

Development, Deployment and Demand for Institutional Research Information System

[Abstract]

Takaaki Aoki
(Institute for Information Management and Communication (IIMC), Kyoto University)

13:50-14:30

Researchers Directory Service linked with Other Researcher Information Services in YNU

[Abstract]

Nobuhiro Yabuki
(Research Initiatives and Promotion Organization, Yokohama National University)

14:30-14:40

Break

14:40-15:20

Faculty Evaluation Linked to Repository Deposit - Effect of OA Percentage Adoption

[Abstract]

Fujiko Uehara
(Okinawa Institute of Science and Technology Graduate University Library)

15:20-16:00

Effective Dissemination of JAEA R&D Results: Its Workflow and Advanced Use

[Abstract]

Naomi Ebisawa
(Intellectual Resources Management and R&D Collaboration Department, Japan Atomic Energy Agency)

16:00-16:10

Break

16:10-17:10

Panel Discussion

[[ Moderator ]]
*Nobuhiro Yabuki
(Research Initiatives and Promotion Organization, Yokohama National University)

[[ Panelist ]]
*Takaaki Aoki
(Institute for Information Management and Communication (IIMC), Kyoto University)

*Fujiko Uehara
(Okinawa Institute of Science and Technology Graduate University Library)

*Naomi Ebisawa
(Intellectual Resources Management and R&D Collaboration Department, Japan Atomic Energy Agency)

17:10-17:15

Closing

Tomomi Yamagata (Hokkaido University Library)

Takaaki Aoki received a Ph.D. (engineering)in 2000, since then, he has been worked as a researcher in several research projects related to nano-processing and nano-metrology. From February 2007, he had been at the graduate school of engineering, Kyoto University, where he engaged with ICT management of the school, as well as research and education.
After March 2016, he works at the current position as the leader of the research support division of IIMC to design, develop, and operate the university-wide ICT infrastructures for cloud computing, research data management, research information management, and so on.

A Member of the SPARC Japan Seminar 2019 planning working group. Specially Appointed Associate Professor / Research Administrator, Research Initiatives and Promotion Organization, Yokohama National University. He accomplished credits for the doctoral program in International Political Economy, Graduate School of Humanities and Social Sciences, University of Tsukuba. After studying on international relations in large-scale science projects as a Junior Researcher at the University of Tsukuba from 2012 to 2014, he started his career as a University Research Administrator(URA) at Yokohama National University since 2014. He is working on science and technology policy studies, institutional research activities, promoting open science, and coordinating science cafe in the university.

Assistant Manager, Okinawa Institute of Science Technology Graduate University Library|A member of JPCOAR Contents Working Group. Fujiko Uehara joined Okinawa Institute of Science and Technology Promotion Corporation in October, 2011, and it was accredited as a graduate university in November, 2011. She has been working to develop the library' policies, collections, and systems since then. She hold a Master in Library Information Science from University of Hawaii at Manoa and a Master of Science in Information Management from Syracuse University.

EBISAWA Naomi works for a library of the Japan Atomic Energy Agency (JAEA) in Tokai, Ibaraki. She is engaged in the management of JAEA's R&D results information and operation of the JAEA Originated Papers Searching System (JOPSS), which is an institutional repository. The main duties are system management and development.

Tomomi Yamagata is a librarian of Hokkaido University,and a member of SPARC Japan seminer working group.She is also a member of OA2020 taskforce of Japan Alliance of University Library Consortia for E-Resources(JUSTICE). Her main interest is changes in scholarly communication by spreading of Open Access movement.

The trend of digitalization and networking is no exception in research information, and the research information system, which facilitates the collection, organization, and provision of the current status of staff and organizations, is recognized as an essential infrastructure for academic institutions. The trend is initiated by various factors, such as the development of the global network for publication materials and intellectual properties as an external environment, and the evaluation of the performance and potential of institutions based on data as an internal motive. We will report the case of construction and utilization of the research information system at Kyoto University, which aims as the hub to collect research information both inside and outside. Additionally, we will discuss the functions, policies, and outcomes required for the future institutional research information system.

In this presentation, Yokohama National University Education and Research Activity Database (Researcher Directory) will be introduced as an example of linking a researcher database with external researcher information services. It was required that the number of records in the database and the accuracy of each record became increased to improving the university's public relations and research administration. At the same time, reducing the burden to input data by researchers had also been an issue. In order to solve the problem, the database got linked with some external information services to support efficient data entry. Now the database is being enhanced to link with ORCID( international persistent researcher ID). Through introducing the case, I would like to discuss a prospect for building a researcher database as a foundation for open science.

Okinawa Institute of Science and Technology Graduate University (OIST) started operating an institutional repository (OISTIR) in 2017 under an Open Access policy. The Library has created procedures to promote Open Access in collaboration with researchers, and it has achieved certain result to deposit academic articles in OISTIR. The effective way of this is to require all researchers to submit a Deposit License which is one-off and comprehensive license to make them approve depositing all research works in OISTIR. After Open Access Percentage was adopted as a reference indicator for faculty evaluation in 2019, OIST succeeded in creating an organizational support system for depositing works in OISTIR. OIST's Open Access initiatives will be introduced.

Japan Atomic Energy Agency (JAEA) has been making efforts to disseminate our R&D results for the public. For the management and disseminating our R&D results, JAEA has been developed information management system and information dissemination system. In this presentation, I will give an overview of the history and current status of our systems, and also explains our workflows including the internal subsidy system for APCs. In addition, I will introduce new attempts such as visualizing the co-authorship networks using our R&D results information, and the construction of the researcher' s information lists which currently being planned.