The event was held on November 28, 2023. A cumulative total of 501 people participated. Please find more infomation on the Japanese page.

Title

Speaker

Video

Slides
& Document

*the others are here in Japanese

13:00-13:05

Opening Greeting / Outline

Tomomi Yamagata
(Hokkaido University Library)

*

*

13:05-13:35

A Quick Guide to Open Access and Copyright in 30 Minutes

Kohei Suzuki
(National Institutes for the Humanities)

*

*

13:35-13:50

Japan's Open Access Policy

Shinichi Akaike
(Cabinet Office / National Institute of Science and Technology Policy)

*

*

13:50-14:05

Current status including licensing of J-STAGE Data

Soichi Kubota
(Japan Science and Technology Agency)

*

*

14:05-14:20

Publisher perspectives on open access and licensing

Victoria Eva
(Elsevier)

YouTube

 slides

14:20-14:35

Licensing Research Results for Wider Public Access: From the experience of CC-licensing

Shuhei Nomura
(Yokohama National University Library)

*

*

14:35-14:50

Current State of Rights Retention in the United States

Jennifer Beamer
(The Claremont Colleges)

YouTube

*

14:50-15:05

Break

15:05-15:20

Q & A

[[ Moderator ]]
*Ui Ikeuchi
(Bunkyo University)

[[ Speaker ]]
*Kohei Suzuki
(National Institutes for the Humanities)
*Shinichi Akaike
(Cabinet Office / National Institute of Science and Technology Policy)
*Soichi Kubota
(Japan Science and Technology Agency)
*Victoria Eva
(Elsevier)
*Shuhei Nomura
(Yokohama National University Library)
*Jennifer Beamer
(The Claremont Colleges)

*

*

15:20-15:25

Break

15:25-16:55

Panel Discussion

[[ Moderator ]]
*Takanori Hayashi
(Japan International Research Center for Agricultural Sciences)

*Tomomi Yamagata
(Hokkaido University Library)

[[ Panelist ]]
*Kohei Suzuki
(National Institutes for the Humanities)

*Shigeru Yatsuzuka
(National Institute of Technology and Evaluation)

*Hiromasa Ono
(Database Center for Life Science, ROIS-DS)

*Fumito Koike
(Yokohama National University)

*Tomoaki Watanabe
((International University of Japan / Creative Commons Japan)

*

*

16:55-17:00

Closing

Kimie Takeya
(National Institute of Informatics)

*

Project Associate Professor, Center for Innovative Research, National Institutes for the Humanities; and Visiting Researcher, ELSI Center, Chuo University. Kohei completed the doctoral course at the Graduate School of Library, Information and Media Studies, University of Tsukuba. Doctor of Philosophy in Informatics. After working as a Design Examiner at the Japan Patent Office and as a Chief Researcher at the InfoCom Research, Inc., Kohei has been in his current position since September 2023. His research interests include social systems related to knowledge sharing.

Senior Fellow, National Institute of Science and Technology Policy (NISTEP), Ministry of Education, Culture, Sports, Science and Technology (MEXT). Director for EBPM and Integrated Strategy, Secretariat of Science, Technology and Innovation Policy, Cabinet Office. Dr. Shinichi AKAIKE joined the Science and Technology Agency in 1992, and experienced various positions including First Secretary (Science Attache), Embassy of Japan in Sweden; Director, International Exchange Promotion, Science and Technology Policy Bureau, Ministry of Education, Culture, Sports, Science and Technology (MEXT); Assistant to Deputy Director-General, Center for Research and Development Strategy, Japan Science and Technology Agency (JST); Professor of Institute of Innovation Research, Hitotsubashi University; Senior Analyst, MEXT. He was in charge of Director, Science and Technology Foresight Center, National Institute of Science and Technology Policy (NISTEP) from April 2016 to March 2018, and was promoted as Principal Senior Fellow, NISTEP in April 2018. His obtained MSA at Graduate School of Tokyo University, MSc in Science and Technology Policy at SPRU, Sussex University and Ph.D. at Graduate School of Tokyo Institute of Technology. He is interested in making linkage between policy formation and academic studies in Science, Technology and Innovation Policy.

Manager, Department for Information Infrastructure, Japan Science and Technology Agency.Joined Japan Science and Technology Corporation in 2001. Now in charge of operating J-STAGE, J-STAGE Data and Jxiv at Department for Information Infrastructure of Japan Science and Technology Agency.

As SVP of Global Policy and Industry Relations at Elsevier, Victoria is responsible for managing Elsevier’s policies and strategy for access to research outputs, and for coordinating on global policy and legislative issues pertaining to Open Science. Victoria’s team also manages and coordinates Elsevier's partnerships within the publishing industry via trade and member associations. Victoria has a background in policy, publishing, and communications. Prior to joining Elsevier in 2018, Victoria managed policy at education publisher Pearson Plc. Her previous roles include Head of Communications at trade body The Publishers Association, and handling accounts as part of a Public Relations consultancy, specialising in media and copyright law firms.

Officer at Yokohama National University Library; and Deputy Head (in charge of SCPJ team) of JPCOAR Contents Distribution Working Group. After working at a public library as a temporary employee, Shuhei was assigned to the Libraries for Engineering and Information Science & Technology, the University of Tokyo in April 2020. He has been in his current position since April 2022. In December 2022, Shuhei set up a CC license for Society Copyright Policies in Japan (SCPJ).

Jennifer is a Fulbright Researcher at the NII for 2023 - 2024 and advocates for open access and infrastructure. She completed a doctoral dissertation on how SPARC NA and JP organizations support open access infrastructure. She is a SPARC NA Steering Committee member and Past Chair of the Statewide California Electronic Library Consortium (SCELC) Scholar Communications Committee and the SCELC IR Subcommittee. Presenter for the Association of College and Research Libraries (ACRL) Scholarly Communication Roadshow. An alumnus of the SPARC Open Education Program 2019-2020 and OpenCon 2014 and 2016. Doctorate in Communications and Information Science and a Master of Library Science from the University of Hawaii at Manoa. Jennifer’s career as a Librarian has been committed to researching and advocating for policy that would help faculty participate in Open Access in alternative ways.

Manager, Bio-Digital Transformation Division, Biological Resource Center, National Institute of Technology and Evaluation (NBRC). Shigeru Yatsuzuka joined NBRC in 2022 after working as a system engineer and a researcher in National Bioscience Database Center, Japan Science and Technology Agency (NBDC). He is in charge of a biological resource database. He is also a representative of Japan Data Repository Network (JDARN) affiliated with Research Data Utilization Forum (RDUF).

Dr. Hiromasa Ono joined the Database Center for Life Science (DBCLS) as a Research Assistant in 2007. After serving as a Project Technical Specialist, he was promoted to the role of Project Assistant Professor in 2012, where he was responsible for the development of technology for utilizing large-scale data focused on gene expression information, as well as the development of applications related to the integrated use of databases in the life sciences. He has been instrumental in the development of "RefEx" and "TogoID", and also contributes to the production and editing of "TogoTV", which features videos that demonstrate the use of bioinformatics tools and databases.

Professor at Yokohama National University. Fumito became Editor-in-Chief of Japanese Journal of Conservation Ecology of the Ecological Society of Japan at the time when online publication was transferred from CiNii to J-Stage, and promoted OA in response to the changes in the way readers use articles. He has been creating the bibliographic information in XML with his own software; however, realized that online journals are more expensive to edit and publish than print journals, and the competitive mechanism is driving strong IT publishers to become even stronger, making them more dominant and prices more expensive. Fumito hopes that a consistent system will be developed as open source, in which the submission is managed using the bibliographic information entered by the author at the time of submission and the accepted paper is output in JATS-XML, and the layout of the paper is automatically created as a PDF file.

Professor, Executive Research Fellow and General Manager for Research Division at GLOCOM (Center for Global Communications), International University of Japan. His specialization areas are information society issues and information and telecommunications policies. He has studied openness and open strategies and processes from a number of perspectives and in many areas including telecommunications infrastructure, online platforms, Wikipedia, participatory policy making, open data, open discussions on the Internet, governance of metaverse, digital archives, and deep learning-based AIs. He also serves as the chair of not-for-profit organization CommonSphere, the host of Creative Commons Japan.

Hokkaido University Library; and Member of SPARC Japan Seminar Planning Working Group for FY2023. Tomomi also involves in Open Access Working Group as a committee member of Japan Alliance of University Library Consortia for E-Resources (JUSTICE). Her main interest is the changes in the distribution of scholarly information as a result of the expansion of Open Access.

Publications and Documentation Section, Information and Public Relations Office, Japan International Research Center for Agricultural Sciences. Takanori Hayashi joined Japan International Research Center for Agricultural Sciences in 2014. He received his Ph.D. degree in informatics from the University of Tsukuba in 2016. He is in charge of library and web service operations including collect and provider of research information, and support developing databases.

Associate Professor, Faculty of Language and Literature, Bunkyo University. Doctor of Philosophy (Library and Information Science). After graduating from the Faculty of Law at Keio University (1995) and completing a master’s degree in library and information science at the Graduate School of Letters at Keio University (1997), Ui worked at Ferris University Library from 1997 to 2005. Ui then spent time as a housewife and a doctoral student at the University of Tsukuba and took the current position in 2019. Her research interest is to understand the changes brought by open science in the distribution of scholarly information from a cross-disciplinary perspective. Since 2016, Ui has been conducting surveys on research data sharing, open access and preprints in Japan as a visiting researcher at the National Institute of Science and Technology Policy (NISTEP), Ministry of Education, Culture, Sports, Science and Technology (MEXT). She is also a member of SPARC Japan Seminar Planning Working Group since FY2020.

Leader of Library Administration Section East (Agriculture), Higashiyama Campus Libraries Division, Library Administration, Nagoya University; Head of JPCOAR Event Management Working Group for FY2023; and Member of SPARC Japan Seminar Planning Working Group for FY2023.

Kazuhiro Hayashi is a senior researcher at the Science and Technology Foresight Center, the National Institute of Science and Technology Policy. Mr. Hayashi started turning literatures of the Chemical Society of Japan written in English into digital journals as a business as a part-time job when he was a graduate school student. Mr. Hayashi accumulated observations and improvements through a variety of work experiences such as peer reviewing digital postings, XML publication, improvement of J-STAGE, establishment of digital journal business, and advertisement activities. He thus established this magazine as the digital journal with one of the fastest digital publications in the world, started open access in 2005, and established technology which was compatible with digital books (ePub). Using the accumulated experience, he enhanced the attractiveness of the distribution of scientific information in Japan through the Science Council of Japan, SPARC Japan, and other organizations. He is also interested in the future of digital journals and next-generation communication among researchers. Mr. Hayashi has been conducting policy science research at the National Institute of Science and Technology Policy of the Ministry of Education, Culture, Sports, Science and Technology of Japan since 2012. He is investigating and researching styles of open science and policy development in addition to scientific technology forecasting studies.He is working as an open science expert in projects for the Cabinet Office, G7 Science & Technology Ministers' Meeting, OECD, and UNESCO.

A Member of the SPARC Japan Seminar 2023 planning working group. Associate Professor, Office of Institutional Research and Decision Support / Research Administrator, Research Initiatives and Promotion Organization, Yokohama National University. He accomplished credits for the doctoral program in International Political Economy, Graduate School Of Humanities and Social Sciences, University of Tsukuba. After studying on international relations in large-scale science projects as a Junior Researcher at the University of Tsukuba from 2012 to 2014, he started his career as a University Research Administrator (URA) at Yokohama National University in 2014. He moved to his current post in April 2020. He is working on science and technology policy studies, institutional research activities, promoting open science in the university.

This 30-minute presentation gives you a brief overview of the relationship between Open Access (OA) and copyright. In particular, it covers: (1) an overview of the copyright system; (2) an overview of the Creative Commons Licenses and their relationship with OA; (3) “Rights Retention Strategies (RRS)” such as the Harvard University’s OA Policy and Plan S; and (4) “Secondary Publishing Rights (SPR)” that are introduced in several European countries to give authors the right to make publicly-funded research results available as OA. In addition, it provides the speaker’s personal view on (5) the relationship between academic platform providers and platform regulation/competition law, as an approach different from copyright.

The G7 Hiroshima Leaders’ Communique and the G7 Science and Technology Ministers’ Communique in May in 2023 include the following respectively: " The G7 will promote open science by equitably disseminating scientific knowledge, publicly funded research outputs including research data and scholarly publications," and " The G7 also supports immediate open and public access to government-funded scholarly publications and scientific data". In addition, Integrated Innovation Strategy 2023 (Cabinet Decision on June 9, 2023) states that " we will formulate a national policy to promote immediate open access to publicly funded scholarly publications and scientific data underlying the publications". This presentation will outline recent policy trends in Japan related to open access, including the above.

As of October 2023, J-STAGE Data, which has launched since FY2019, contains about 600 data items from 37 journals. It is a data repository for data related to J-STAGE articles which enables data to be published with separate DOIs and licenses from J-STAGE articles. Most of the licenses of the currently published data are "CC BY", but the license policy is determined by the journal publishers. The current status including licensing of J-STAGE Data will be reported.

Victoria will provide an overview of considerations that researchers and institutions may wish to make when publishing research, particularly as they think through open access options. Victoria will offer brief explanations and context regarding models for open access, where licensing fits in and why, plus policy implications for open access models and licensing.

On 26 December 2022, a license was set for Society Copyright Policies in Japan (SCPJ), which lists the status of permissions to publish articles in institutional repositories, in order to promote its further use. It takes the form of a dual license that sets Creative Commons License Attribution-NoDerivs 4.0 International (CC BY-ND 4.0) and an original license based on CC BY 4.0 in parallel. This presentation discusses the significance of the licensing and shares information on the issues that were considered when setting up the license.

This presentation provides an overview of the current and future state of rights retention in the United States. Rights retention refers to the ability of individuals and entities to retain ownership and control over various rights, including intellectual property, digital data, and personal privacy. It highlights the importance of rights retention in the past and looking to the future. An understanding of the current state of rights retention is necessary to prepare for the 2022 OSTP Memorandum.